JOIN OUR THERAPY TEAM
Exhale is a boutique private therapy practice located in SE Calgary. We believe in normalizing mental health and therapy, and dedicate ourselves to eliminating stigma.
We believe everyone could benefit from therapy. We are nonjudgmental, compassionate, inclusive, and intentional therapists. We value community, connection, collaboration, and authenticity.
(Not accepting any more applications at this time)
Now Hiring:
Virtual Assistant/ Client Support Services (Independent Contractor)
Role Description:
Exhale Psychology Group is a values-driven group private practice committed to supporting mental wellness with warmth, professionalism, and care. We are currently seeking a proactive and highly organized Virtual Assistant (VA) to join our team on a contract basis. You’ll play an essential role in supporting the day-to-day operations of the clinic while contributing to a mission that matters.
This is an Independent Contractor position (15–20 hours per month) ideal for a VA who is looking to build a long-term relationship with a small but growing mental health team. You’ll provide daily support (Monday–Friday; Saturday would be a bonus), and flexibility to manage administrative needs. Availability between 8 AM – 5 PM MST is essential to support our team in real time. While this is a remote position, preference will be given to applicants in Calgary & surrounding areas.
Key Responsibilities:
Provide administrative support Monday to Friday (Saturday availability is a bonus)
Manage scheduling, communication, and documentation via Jane App and Google Workspace
Assist with intake coordination, file management, and general admin tasks
Liaise with clinicians and clients with professionalism and care
Problem-solve efficiently in fast-paced situations
Daily:
Manage clinic inbox (client communication, forwarding messages, follow-ups)
Maintain and update client files and tasks in Jane App
Review new intakes and connection calls for follow-up actions
Weekly:
Follow up on failed payments and outstanding invoices
Ensure consent forms and documentation are complete
Support profile maintenance for couples/families
Reach out to clients who haven’t rebooked post-consultation
Monthly:
Attend team meetings (virtual or in-person)
Review contractor invoices and assist with discrepancies
Quarterly:
Prepare unscheduled visits reports
Draft and send quarterly newsletter via Squarespace
Ad-Hoc:
Update Jane App templates and forms
Assist with onboarding of new therapists
Qualifications:
Proficient in Jane App and Google Workspace
Previous experience supporting mental health or healthcare professionals in a clinic or group practice setting
Excellent written and verbal communication skills
Able to problem-solve quickly, think independently, and manage multiple priorities with ease
Ideally based in Calgary & surrounding area
Available between 8am–5pm MST to support our team in real-time
If you're passionate about mental health, detail-oriented, and thrive on helping others succeed, we’d love to hear from you!
You’ll be part of a values-oriented practice that believes in connection, compassion, and community care. This role is ideal for someone who loves organization, is quick on their feet, and finds joy in helping therapists do what they do best—support clients.
Please submit:
A brief intro about you
Your experience supporting private practice clinicians, therapists, or wellness-based businesses
Your availability and preferred working times, along with your time zone
Average response time during MST business hours
Which platforms or tools are you proficient with (e.g., JaneApp, Google Workspace, Canva, etc.)?
Your level of comfort with handling confidential client information and adhering to privacy standards (e.g., PHIPA or HIPAA)?
Would you be available one Wednesday per month from 10-12pm for an in person team meeting?
If you are in Calgary & Area, are you interested in joining us for social events and gatherings?
We look forward to connecting with you!
If you would like to apply for a position, please send your cover letter and resume to alina@exhale-psychology.ca
Only people who meet the criteria will be contacted for next steps. Thank you for your interest!
We view people as the experts of their own lives, and we see ourselves as the passengers who can help folks that may be stuck.
We believe behavior can change, and we are here to help people become aware of and change behavioral patterns and cycles that are no longer serving them. We work from a trauma-informed and bottom-up approach, meaning we understand the impact of stress and trauma on a person’s neurobiology and brain development. We utilize evidence-based approaches of therapy to help individuals re-establish safety, connection to themselves and others, and live fulfilling, meaningful lives. Most importantly, we bring our humanity to our sessions. We laugh, cry, and sometimes swear with clients!
We are always welcoming candidates to apply - as we build our team based on fit and compatibility
What we are looking for in a candidate:
You are a Registered Psychologist or Masters Level Social Worker in good standing with your College, and current liability insurance (Please Note: if you are a Registered Provisional Psychologist, we would require that you have an external supervisor, and that you have completed your EPPP and LEAP exams)
You have training and experience (or an interest in) working from an ACT perspective. Somatic trauma therapies are considered an asset (EMDR, ART, Brainspotting, Hakomi, IFS, etc.)
If you work with children & youth, you work from an attachment lens. You have some specialized training or experience in working with this population.
If you work with couples, you are trained in Gottman Method, EFT for couples, or other evidence based modality for couples therapy
You engage in frequent self reflection and have done your own work through therapy, self reflection, consultation, and/or other means
You share the same values and you align with our practice as a whole
You want to be part of a thriving and growing private practice that provides you with a sense of community, engagement, and empowerment.
What we offer:
Fully furnished office space in SE Calgary including free parking, coffee/tea/water service, board room use, printing, WIFI
A supportive team dynamic who are passionate and dedicated to this work and to the practice as a whole (if you are someone who just wants to punch in and punch out, this role isn’t for you)
Part time hours to begin with the potential of growing to full time (part time 5-10 hours; full time 20 hours)
Biweekly case consultations and meetings
Team building activities
An opportunity to run groups and workshops
A competitive split for contractors (varies depending on Registration status & experience)
Full administrative support including initial client communication, Jane Booking App, support with billing, and more.
Marketing and advertising included (and if you want to grow a faster case load, you will have to put time and energy into this as well)